Incident reporting for construction, built for the job site
A foreman texts a report from site, and safety sees every project and sub.
Who reports, who signs
Foremen, superintendents and subcontractor crews report. Project safety managers investigate, and the safety director owns the fixes and the OSHA records for each establishment.
You answer to
SAMPLE RECORD · SYNTHETIC DATA
Where reporting breaks down.
The report lives in the truck
Binder forms get filled in at the trailer, hours later. The scaffold photo, the sub's name and the height are gone by then.
Subs, temps and who records what
Workers from three companies share one hazard. The employer that supervises day to day records the case (29 CFR 1904.31), and the companies coordinate.
Short-lived projects, one OSHA log
One 300 log can cover all short-term sites, but each case is still due in seven days (1904.30). A tab per project is year-end archaeology.
Toolbox talks with no trail
A fall near miss is covered at Monday's toolbox talk. The sign-in sheet goes in a folder, with no owner and no due date.
The incidents this pack is built for.
- Fall from a roof, scaffold or ladder
- Struck by a falling object or vehicle
- Caught in or between equipment
- Electrical contact or arc flash
- Equipment contact with a power line
- Scaffold, ladder or fall protection defect
- Crane, rigging or lifting event
- Vehicle incident in a work zone
- Heat illness
- Hand or power tool laceration
- Near miss with serious injury potential
What you answer to.
- OSHA Construction Focus Four hazards
- OSHA names falls, struck-by, caught-in or -between, and electrocution as the four leading causes of construction deaths, the 'Fatal Four'.
- OSHA 29 CFR 1926.501 (fall protection)
- Protect workers at an unprotected edge 6 feet or more above a lower level with guardrails, safety nets or personal fall arrest (1926.501(b)(1)).
- OSHA 29 CFR 1904.30 and 1904.46 (establishments)
- Establishments expected to run a year or more keep their own 300 log. Short-term ones can share one. The establishment is the office or base that supervises the work.
- OSHA 29 CFR 1904.31 (covered employees)
- Day-to-day supervision decides who records cases for temporary, leased and contractor employees. The employers coordinate so each case is recorded once.
- OSHA 29 CFR 1904.39 (severe injury reporting)
- Report a fatality within 8 hours, and an inpatient hospitalization, amputation or loss of an eye within 24 hours. Work-zone crashes are reportable.
- OSHA 29 CFR 1904.41 (electronic submission)
- Qualifying establishments send data to OSHA's Injury Tracking Application by March 2 each year. Check your NAICS code.
- OSHA heat National Emphasis Program (CPL 03-00-024)
- Covers construction, general industry, maritime and agriculture. It prioritizes an on-site response to employer-reported heat hospitalizations.
A fall from a scaffold on a short-lived project
A framing sub's worker falls about eight feet from a scaffold on a general contractor's site.
01Report
Foreman calls 911, texts report
The worker lands on the slab below. The general contractor's foreman calls 911, then texts the report.
Lauren asks about height and tie-off
Lauren asks whether rails were in place, who employs and supervises, and the height and tie-off.
The foreman attaches two photos.
Report routes, 24-hour limit shown
The project safety manager and safety director get the report.
Ambulance transport triggers escalation and shows the 24-hour OSHA limit.
Sub reports hospitalization to OSHA
The hospital admits the worker. The sub, as the employer, reports the hospitalization to OSHA.
The safety manager notes the time.
02Investigate
Safety manager walks the scaffold
The tag, daily inspection and toolbox talk record are attached.
Factors: a missing end rail and a plank gap left by another trade.
Companies confirm who records the case
Day-to-day supervision decides who records the case (1904.31).
The case goes on the right 300 log within seven days.
03Correct
Scaffold actions get owners and dates
Re-inspect every scaffold, add an end-rail check to the daily inspection, and hold a toolbox talk on every site.
Safety director verifies, closes action
The last site attaches a photo of the re-signed scaffold tag.
The director verifies, closes the action and schedules a 60-day check.
Illustrative scenario. Details are invented to show how the workflow runs.
See this on your site.
Thirty minutes, built around your incidents, your regulator and the proof you have to produce.
Set up for your kind of site.
Forms, routing, exports and roles are configured per site. We load them for you on paid plans.
Forms
- Incident report with OSHA 301-equivalent fields
- Near-miss and hazard report
- Fall and Focus Four supplement: height, anchor point, protection
- Subcontractor and visitor incident form
- Investigation worksheet and corrective action plan
Routing
- Reports route by project to the superintendent and safety manager
- Severe injuries alert the safety director, with 8-hour and 24-hour clocks
- Reports about a sub's employee copy the sub's safety contact
- Overdue actions go to the project manager
Exports
- OSHA 300 log, 300A summary and 301 report by establishment (rolling out)
- Incident register by project, trade, sub and hazard
- Investigation report as a PDF for owners and insurers
- Audit trail
Roles
- Reporter: any worker, sub or visitor
- Foreman or superintendent: reviews and routes
- Project safety manager: investigates
- Safety director: classifies and closes
- Executive: certifies the 300A
- Read-only: owner, insurer or auditor
Outcomes you can plan for.
A report while the scene is intact
Started on site, with photos, in the foreman's words, before the crew moves on.
One record across companies
The employer, day-to-day supervisor and sub's safety contact share one case, so who records and who reports is settled early.
Trends across short-lived sites
Projects end but the history stays. See falls, struck-by events or heat illness by trade and sub.
Actions that follow the crew
A fix from one site becomes a checked action on the next, with an owner, a date and a photo.
The rules behind this pack.
Construction: frequently asked
Something we missed? Ask us, and a person answers.
What are OSHA's Fatal Four in construction?
They are falls, struck-by, caught-in or -between, and electrocution, the four leading causes of construction deaths in OSHA's construction training. The pack has incident types and follow-up questions for each, so reports capture height, protection, trench depth or power line details.
Who records an injury to a subcontractor's employee?
The employer that supervises the work day to day records it (29 CFR 1904.31). If a contractor supervises its own employees, it records the case. The two coordinate so each case is recorded once. IncidentKit asks who employs and who supervises in every report.
How do we keep OSHA logs across many short projects?
You may keep one 300 log for all short-term establishments, or one per division or region (1904.30(b)(1)). A short-term establishment is one expected to exist less than a year. A worker hurt away from your establishments goes on the log where they normally work.
Is a vehicle crash in a work zone reportable to OSHA?
Yes. A fatality, hospitalization, amputation or loss of an eye from a crash in a construction work zone must be reported. A crash on a public road outside a work zone is not reported but is still recorded (1904.39(b)(3)).
What does it cost, and does it work with weak signal?
Non-patient incident reporting is free on the Open plan, with no seats, modules or setup fee, so sub crews can report without a license each. A per-site Regulated plan adds compliance packets and setup. The mobile and offline page explains how weak signal is handled.
See it on your site.
Tell us about your sites and we will build the demo on your kind of facility. Or start free and report something real today.