Incident reporting time and cost calculator
Enter your incident volume, minutes per step and hourly cost to see your yearly time and cost.
This counts staff time only. It leaves out the costs that are hard to count (harm, penalties, premiums, litigation, turnover), which are usually larger. See pricing or how to evaluate software.
Four steps.
- Enter incidents per year across your sites.
- Enter the average minutes your team spends on each step today.
- Enter a blended hourly cost for the people involved.
- Change the intake time to see what faster reporting does.
About this tool.
Something we missed? Ask us, and a person answers.
Where do these numbers come from?
Only from what you enter. The calculator uses no benchmarks, so the result reflects your own process.
What is not included?
Costs that are hard to count: harm to patients or workers, penalties, insurance premiums, lawsuits and turnover. They are usually larger than staff time, so this number is a floor.
How do I get a good estimate of minutes per step?
Time five recent incidents from start to finish, or ask the people who file, route and review them. Averages from a few real cases beat guesses.
Start with one incident.
Create your kit in about ten minutes and report the first incident the same day. Free to start, no card.